With the growth of the global business, more and more companies use technological innovations to deal with and store large amounts of docs and files. For these purposes it is necessary to guarantee certain confidentiality that safeguards the data. In recent years it is these requirements that best meet the , which wins against other solutions and services, such as data atmosphere or FTP.
Before, the FTP was often used when it was necessary to send out a “heavy” file that failed to fit in the email. But after some time it absolutely was discontinued as it was too accessible to others because it was shared openly and can be received not only by its person. On the other hand it was difficult to create and even manage accounts if he was not even a computer professional. In general, there was the virtual place where the file had been stored but there was no prospect of controlling it or discussing crucial issues. Here we will see in more aspect the difference between FTP and the use of virtual data room.
First matter concerns comfort and ease of use. The File Transfer Protocol works through port 21 that remains closed in most companies due to protection issues. Create and manage consumers can only specialists, so it takes more time and energy. If the password can be lost, it is impossible to restore that. In turn, access to the data room is done through the internet browser, it is not even required to install specialized programs. Adding a user is as easy as entering your email address, and restoring the pass word is always possible.
Stability is the weak point of the FTP , since through it the files happen to be shared openly; Any document may be easily shared and sent to additional emails. employ SSL encryption, the same that banks use to make transactions between bank cards.
As regards auditing together with notifications, the FTP does not have the potential of controlling the actions that are carried out with the documents, nor exchange of ideas on the data. If new files are added, other users must be informed. On the contrary, data room allows monitoring associated with actions carried out by users, systems associated with restrictions and limitations according to the privileges granted to each user. There is a likelihood to discuss the information, and if the number of papers in the folder increases, users acquire notifications to their email.
FTP is a low-level protocol, for which no company is responsible, so high-level professionals are responsible for creating and controlling everything, solving problems that arise. A virtual dataroom has several managers that are available each day of the year 24 hours a day. At any time you potentially can attain help, customized solutions and make essential changes by phone or email. This service interacts with your customers actively and you will never have to work to solve technological issues.
After assessing the FTP and data room software we see the reasons why the former is already a thing of the past. Companies of all degrees entrust their confidential documents to the service that provides comfort, security, even more control and confidentiality.